Board members are able to access sensitive information as part of their fiduciary responsibilities. This information must be kept private. If they’re discussing employees’ performance issues or discussing strategies for managing a competitor, it’s important that board members have the ability to discuss sensitive information without fear of it being released to the public.
Boards can employ a range of security measures that are robust to reduce the risk of leaks. These include restricting access, stopping document sharing encryption, and backing them up. They can also employ a secure online board management software which provides precise document control to block unauthorized printing or downloading of screen shots and also a thorough audit trail of all user activity down to page-level detail.
A carefully-drafted confidentiality policy for the board can ensure confidentiality of the board, as it informs directors of their obligations and create an environment where leaks are considered unprofessional or dishonest. The chairman or the lead director may distribute the policy to potential directors before they are nominated, and to current directors prior to when their term begins, so that they have the chance to ask questions and sign the agreement if they want to.
A secure board portal is the most effective method to safeguard sensitive data. It allows users to only access documents on devices that they own and only use for this purpose. Govenda’s secure board portal offers enterprise-grade security, granular document why not check here control and tamperproof watermarks. It also prevents printing to files, removes download permissions, and logs usage.